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Click Save & Close to save the journal entry and close the window, or click Save & New to save the journal entry and open a new window. Log miles, create invoices, maintain finances and cash flow, and track your profit and loss reports. Your total in the Debit column should equal the total in the Credit column, and the journal entry will then be properly balanced. Repeat Steps 4 through 6 until the entries completely offset each other and the transaction reaches a zero balance. It will be displayed on reports that include this journal entry. This step is optional, but it's recommended so that you'll remember later why the entry was made. Enter a descriptive memo in the Memo Column. The debits and credits must be equal to make the entry balanced and allow QuickBooks to post the entry. Enter the debit or credit amount for the account you've selected into the Debit or Credit columns. Enter the general ledger account number In the Account column. You can also select the first account from a drop-down menu in the Account column. field. QuickBooks will automatically number subsequent journal entries sequentially. Enter a number for your journal entry in the Entry No. 
Change the Date field, if necessary, in the Make General Journal Entries window. QuickBooks will default to the current date so if you want to post an entry for a previous month or year, be sure to change it so that your entry gets recorded in the proper financial time period.Go to Company > Make General Journal Entries from the menu at the top of the screen.
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